Basics Steps to Take When Writing Any Proposal

Whether you respond to formal requests for proposals (RFP) or have been questioned informally to submit a one-page bid, be sure to follow these basic steps in preparing your material. You can consider the rfp consulting services for the winning proposal.

Step 1: Organized! If you respond to RFP, follow the instructions to the letter. Many RFPs will include the list of items needed, so use this in preparing your proposal and track what to send. If there is no RFP, make the outline of your own material, from the introduction of all ways to assess or pay pages.

Step 2: If the RFP itself is not organized (and this of course can happen), be careful to identify all the requirements mentioned, and then find ways to compile your proposal to meet these requirements. Sometimes it is necessary to check with RFP sources to ensure you understand what they are looking for.

Step 3: Prepare a schedule, based on the due date for the proposal. In some cases, a late entry can mean the exception of the offer, so this is very important. Work back from the due date, identify critical points in the process, from the initial draft and the completion of the questionnaire to sign by senior executives, printing, binding, and distribution. Be sure to leave a lot of time for unexpected mistakes and problems.

Step 4: Prepare the team. Identify everyone with the role to play in placing your proposal together, whether this is sales, underwriters, product developers, designers, or printers. If possible, hold a short meeting to identify who is responsible for what, and give them an internal deadline to meet. Stay connected with team members to ensure they are on time with their contributions.